But are you up to date on these technologies?
Advantages of a time and attendance software solution
While fingerprint/biometric scanners are still being used to track employee attendance, it’s important to implement a convenient time and attendance software solution to manage complex rosters, to ensure time and attendance related processes are managed as per the leave policies of the organisation.
We’ve discussed how the workforce is getting transformed globally. Organisations encourage their workforce to work online, hence employees tend to work at flexible hours from various locations. Thus, a traditional attendance management system that runs only with bio metric attendance device will not help organisations to manage this new mobile workforce.
Moving to mobile
The easiest way to check-in and check-out will be from the employees’ own devices as they’re easily accessible regardless of where they are.
However, there have to be protocols on tagging their locations and maintaining the security and privacy. This is where time and attendance solutions powered by mobile capabilities are useful for organisations with a mobile workforce.
Mobile applications that provide a range of attendance related functionality should be introduced to your organisation. Employees should be able to mark their presence and manage their routine leave applications, etc. through a convenient device. Automated time and attendance systems will give the perfect solution for all these headaches.
Through your mobile device, you can use your fingerprint to check-in and check-out, and your location will be tagged so that the system will be able to identify if you’re present at your workplace, or not.
The digital HR platform will then calculate your working hours, and determine your early departure, etc., up to the process of calculating your monthly allowance through one system!
Not only your employees, but even team leaders should be able to approve leave requests and monitor rosters and schedules via mobile without always having to log on to the work computer from office.
Sophisticated analytics
A digital HR platform introduces a sophisticated set of analytics to optimise time and attendance practices of an organisation.
It also enables business leaders to
view location wise present/absent headcounts
analyse the leave utilisation of employees based on their job categories, age, or service years
keep track of peak working hours and lost hours (hours that employees have not worked, for an example, the lunch period), etc.
Information at a glance
A digital HR platform also provides necessary graphs and charts to visualise these analytics, making an HR software solution a handy tool for business leaders.
We barely see the C-level of an organisation using the HR software for decision making. Now digital technology offers in-depth insights on many HR related areas, including attendance, which makes your HR platform user friendly for all stakeholders in the organisation.
Benefits of digital HR
Digital HR does not benefit employees only. It also benefits employers, business pioneers tremendously. You can eliminate the over payments, prevent time-theft, and accumulate insights to make smarter and more strategic decisions.
The HR department can finally take their minds off of the complex task of keeping track of employees’ every move with digital HR on the move. The time and energy saved can be put towards intense talent management decisions.
Keeping all these in mind, organisations should immediately take action to move to a digitised time and attendance system. Take a look at the advanced technology we have used in our HCM Cloud to handle time and attendance.
